Employees Code of Conduct
It is a fundamental policy of the Company to conduct its business with honesty, integrity and in accordance with the highest professional, ethical and legal standards. The Company has adopted a comprehensive Code of Conduct (Code) for employees. The Code defines acceptable and unacceptable behaviour, provides guidance to Directors in specific situations that may arise and foster a culture of honesty, accountability and high standards of personal and professional integrity.
Salient Features of the Code
1. Conflict of Interest
Employees/trainees must not engage in activity or transactions which may give rise, or which may be seen to have given rise, to conflict between their personal interests and the interest of the Company
2. Confidentiality and Disclosure of Information
Employees/trainees are expected to safeguard confidential information and must not, without authority, disclose such information about the Company activities to any third party including, but limited to, the press, customers, suppliers, employees are not entitled to such information or any other outside party.
3. Political Contribution
No funds or assets of the Company may be contributed to any political party or organization or to any individual who either holds public office or is a candidate for public office except where such a contribution is permitted by law.
4. Bribes and Commercial Payments
An employee/trainee must not give or receive bribes or other payments, which are intended to influence a business decision or compromise independent judgment; nor must any employee/trainee give money in order to obtain business for the Company, nor receive money for having given Company business to an outside agency.
5. Proper Recording of Funds, Assets, Receipts and Disbursements
All funds, assets, receipts and disbursements must be properly recorded in the books of the Company.
6. Agreements with Agents, Sales Representatives or Consultants
Agreements with agents, sales representatives or consultants should state clearly the services to be performed for the Company, the amount to be paid and all other relevant terms and conditions.
7. Relations and Dealings with Suppliers, Consultants, Agents, Intermediaries and Other Third Parties
HSML’s relations and dealings with suppliers, consultants, agents, intermediaries and other third parties should at all times be such that HSML’s integrity and its reputation should not be damaged if details of the relationship or dealings were to become public knowledge.
8. Health, Safety and Environment Policy
Every employee/trainee at work must take reasonable care for the health and safety of himself/herself and others including visitors who may be affected by his / her acts or omissions at work; and co-operate in the Company’s efforts to protect the environment.
9. Smoking Policy
Smoking and exposure of workplace to tobacco poses serious health hazards to the employees/trainees besides potential risks of explosions. Considering this, smoking is permitted only in the designated ‘Smoking Areas’.
10. Seat Belt Policy
As per policy, it is mandatory for all HSML employees/trainees, contractors, visitors and all other persons to fasten seath belts in the front seats of the vehicle while traveling.
11. Other Employment, Outside Interests, Civic Activities
HSML does not allow its employees/trainees to take any part-time and/or full-time second employment during employees’/trainees’ engagement with the Company.
12. Unsolicited Gifts
Accepting gifts that might place an employee/trainee under obligation is prohibited. Employee/ trainee must politely but firmly decline any such offer and explain that in accordance with the Company’s instructions, they are unable to accept the offer.
13. Family Connections and Employment of Relatives
Any dealings between staff and outside organizations in which they have a direct, indirect or family connection must be fully disclosed to the Management.
14. Company and Personal Property
An employee/trainee must not take or use Company property or the property of another employee/trainee without permission; nor must be employee/trainee use Company property for private purposes without the Management’s permission.
15. Alcohol and Drugs
Alcohol in any form and the use of drugs, except under medical advice, is prohibited at all locations.
All forms of organized gambling or betting on the Company’s premises is forbidden.
17. Rumour Mongering & Gossiping
Rumour mongering, persuasive allegations, accusations and exaggregations with the main purpose of negatively influencing and manipulating the minds and emotions of the fellow employees/trainees are strictly prohibited.
It is the policy of the Company to promote a productive work environment and not to tolerate verbal or physical conduct by any employee/trainee that harasses, disrupts or interferes with another’s work performance, creates an intimidating, humiliating, offensive or hostile environment.
19. Grievance Handling
HSML strives to provide a fair and impartial process to its employees/trainees and ensure timely resolution of their grievance.
20. Whistle Blowing
In order to enhance good governance and transparency, HSML has introduced a Whistle Blowing Policy. The Policy provides an avenue to employees/trainees and vendors to raise concerns and report legal and ethical issues like fraud, corruption or any other unlawful conduct or dangers to the public or the environment. These concerns should be raised by bringing those into the notice of supervisors/managers or compliance office.
21. General Discipline
Every employee/trainee must adhere to the Company’s rules of service and make sure that he/she is familiar with them.
22. Reporting Violations / Disciplinary Actions
Any violation of this Code shall be promptly reported to the Human Resources department by any employee/trainee having knowledge thereof or having reasonable belief that such a violation has occurred.
23. Compliance Office
The HR department will act as Compliance office for the code.